VOLUNTEER

We are looking for volunteers!

There are many different ways to help the PTA – on campus, at home, setting up, or even at your computer. Below are upcoming opportunities. If you are interested in assisting with any of these upcoming school programs, please sign up HERE or reach out to [email protected]

  • Walk to School Day
  • Family Brunch Day
  • International Coffee
  • Scholastic Book Fair
  • Movie Night
  • Room Parent
  • Event setups/cleanups
  • Dad Helper
  • Girls’ Night
  • Guys’ Night
  • IPSF Ambassador
  • Tournament of Champions
  • Irvine Junior Games
  • Jog-a-Thon
  • Middle School Dance decorator
  • Bake Sale
  • Popsicle Sale
  • International Dessert Fair
  • Staff Appreciation Week
  • End of Year Celebration
  • Middle School BBQ
  • Canva and/or Cricut design
  • Donate swag/perks from your employer
  • Translation Support: Japanese, Korean, Spanish, Mandarin, Farsi

Volunteer Forms

Log PTA Volunteer Hours

Volunteer hours are tracked for PTA documentation purposes. If you have contributed your time to support Plaza Vista PTA this year, please be sure to submit your hours here!  

PTA Expense Reimbursement / Payment Authorization Form

Download the form HERE, then complete per the instructions below.

  • Attach bills or receipts to a completed Payment Authorization. Payment Authorization forms may be found in the Treasurer Folder in the PTA cabinet or below. Please do not use the last form in the box, make a copy for your use or wait to submit your expense request until additional forms have been placed.
  • The completed Payment Authorization should be attached to the front of the supporting bills and receipts. The supporting bills and receipts should be stapled to the upper right hand corner of the Expense Voucher. If there are no documents attached, reimbursements will not be made.
  • The completed Payment Authorization and corresponding receipts should be placed in the in the PTA mail box.
  • Expenses must be within the committee’s budget, any overages that were not approved by the PTA board will not be reimbursed.
  • The Treasurer will pay any bills in the file at least once every two weeks. Once one of the other board members reviews the expenditures and co-signs the checks.
  • Checks made payable to vendors will be mailed directly to the vendors.
  • Reimbursement checks made payable to PTA members will be returned according to the ‘Forward Check To’ indicated in the Payment Authorization. Acceptable options are: Student Mail, Make Arrangements for Pickup with the Treasurer, Postal Mail. If postal mail is requested, the PTA member must submit a self-addressed stamped envelope with the Expense Voucher.
  • Reimbursements will not be made once the committee has reached its budget unless the overage has been approved by the PTA board.
  • All bills and reimbursement requests should be submitted as soon as possible after the expense incurred.
  • All reimbursement requests must be submitted prior to the last day of school as the PTA books are closed at the end of each year. If you know of an outstanding expense at the end of the school year, please advise the PTA Treasurer.

PTA Expense Reimbursement / Payment Authorization Form

Download the form HERE, then complete per the instructions below.

  • Attach bills or receipts to a completed Payment Authorization. Payment Authorization forms may be found in the Treasurer Folder in the PTA cabinet or below. Please do not use the last form in the box, make a copy for your use or wait to submit your expense request until additional forms have been placed.
  • The completed Payment Authorization should be attached to the front of the supporting bills and receipts. The supporting bills and receipts should be stapled to the upper right hand corner of the Expense Voucher. If there are no documents attached, reimbursements will not be made.
  • The completed Payment Authorization and corresponding receipts should be placed in the in the PTA mail box.
  • Expenses must be within the committee’s budget, any overages that were not approved by the PTA board will not be reimbursed.
  • The Treasurer will pay any bills in the file at least once every two weeks. Once one of the other board members reviews the expenditures and co-signs the checks.
  • Checks made payable to vendors will be mailed directly to the vendors.
  • Reimbursement checks made payable to PTA members will be returned according to the ‘Forward Check To’ indicated in the Payment Authorization. Acceptable options are: Student Mail, Make Arrangements for Pickup with the Treasurer, Postal Mail. If postal mail is requested, the PTA member must submit a self-addressed stamped envelope with the Expense Voucher.
  • Reimbursements will not be made once the committee has reached its budget unless the overage has been approved by the PTA board.
  • All bills and reimbursement requests should be submitted as soon as possible after the expense incurred.
  • All reimbursement requests must be submitted prior to the last day of school as the PTA books are closed at the end of each year. If you know of an outstanding expense at the end of the school year, please advise the PTA Treasurer.